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• #Exchange 2010 room mailbox series

In this particular case, Sally is configured as the room resource mailbox delegate and you can see the meeting request approval message in Sally’s Outlook 2010 inbox in Figure 26. The room resource mailbox delegate will receive John’s meeting request and will therefore have to decide whether or not John is allowed to book the resource. This message is shown in Figure 25.įigure 25: Meeting Request Pending Approval However, if John books this same room resource mailbox, he will receive a tentative response indicating that his meeting request was received by the room resource mailbox, but is pending approval. Note, that OWA has been used in this example.įigure 24: Automatically Accepted Meeting Request

You can see the results of this action in Figure 24. If Neil now books this room resource mailbox, he receives an automatically generated acceptance notification since he is allowed to automatically book this meeting room. Take the scenario shown in Figure 23 where Neil’s in-policy meeting requests are automatically approved but John’s in-policy meeting requests have to be approved by a delegate.įigure 23: Configuring In-Policy Requests Let’s now look at how these settings affect the user experience, starting with the in-policy meeting requests. On the Resource Out-of-Policy tab, the default setting is that no users are configured to be allowed to submit out-of-policy meeting requests that require approval by a delegate.įigure 22: In-Policy Requests Default Settings You will also see that by default no users are configured to require their in-policy meeting requests to be approved by a delegate. We will finish up by looking at a new feature of Exchange 2010 called room list distribution groups, which exist to make life easier for your users when they are booking resources.īy default, all users can submit in-policy meeting requests as you can see from Figure 22. In this final part we’ll look at how our resource policies affect the users as they attempt to book a conference room resource mailbox.

#Exchange 2010 room mailbox series

This is the final part in this article series looking at resource mailboxes in Exchange 2010.